White Rabbit Group is a company that partners with world-class agencies for web and mobile app development and design, letting our customers focus on what they do best while we focus on building. We work across a broad spectrum of technologies including PHP, React, Node, Strapi, Shopify, WordPress, and fully native and hybrid mobile apps. With nearly 100 full-time employees across the US, Colombia, and India, we collaborate closely to bring our customers' visions to life.

White Rabbit Group is seeking a Project Coordinator who combines strong project execution capabilities with exceptional organisational and stakeholder management skills. In this role, you will be responsible for orchestrating the end-to-end delivery of multiple projects, ensuring teams remain aligned, risks are proactively managed, and commitments are delivered with quality and predictability. You will work closely with engineering teams, designers, clients, and business stakeholders, acting as both a delivery facilitator and an advocate for efficient execution.

4+ years

• Take ownership of the successful delivery of multiple projects, ensuring outcomes are achieved within agreed timelines, scope, budget, and quality expectations.
• Collaborate with stakeholders to define project goals, delivery milestones, success criteria, and execution plans.
• Facilitate project planning activities, including requirement alignment, prioritisation, resource coordination, and sprint planning where applicable.
• Provide regular and transparent updates to stakeholders through status reports, dashboards, reviews, and delivery communications.
• Monitor project progress and conduct routine assessments to identify risks, dependencies, bottlenecks, and delivery challenges.
• Proactively address impediments by working closely with project teams and stakeholders to implement effective resolutions.
• Clearly define and communicate deliverables, responsibilities, and expectations across project teams.
• Foster collaboration between Engineering, QA, UI/UX, TechOps, and business teams to ensure smooth execution and alignment.
• Facilitate Agile ceremonies and delivery practices while adapting approaches to suit project needs across Agile and traditional methodologies.
• Drive accountability, predictability, and continuous improvement within delivery processes.
• Identify opportunities to streamline workflows, improve operational efficiency, and introduce delivery best practices.
• Ensure adherence to established processes, policies, governance standards, and SOPs.
• Lead objective, data-driven discussions that support informed decision-making and successful project outcomes.
• Balance multiple initiatives effectively while maintaining strong organisational discipline and attention to detail.

• 4+ years of experience in Project Coordination, Project Management, Delivery Management, or Scrum Master roles within software delivery environments.
• Proven experience managing multiple web and mobile projects simultaneously using Agile, Waterfall, or hybrid delivery methodologies.
• Strong understanding of project planning, estimation, scheduling, risk management, and stakeholder communication.
• Experience facilitating status meetings, sprint ceremonies, project reviews, and presentations involving cross-functional teams and leadership stakeholders.
• Must have excellent oral and written communication skills with high attention to detail and impeccable time management competence

• Experience managing the technical aspects of software delivery, with the ability to engage confidently in engineering discussions.
• Exposure to release planning, deployment coordination, and multiple go-live strategies.
• Certification or practical experience in Scrum, Agile Coaching, PMP, PRINCE2, or equivalent delivery frameworks.
• Familiarity with project management and collaboration tools such as Jira, Azure DevOps, ClickUp, Trello, Confluence, or similar platforms.
• Experience working in digital agencies, professional services, or multi-client delivery environments.

• Hybrid WFH policy
• Health insurance
• Employee Well-being & Assistance Program
• 40+ Paid Off days
• Year-end leave encashment